Taken from : https://clga.ca/newsfeed/news/rfp-museum-feasibility-study/
Summary and Background
The Canadian Lesbian and Gay Archives seeks proposals for a consultant to guide the organization in reaching out to individuals, with an emphasis on historically underrepresented groups (Black, Indigenous, people of colour, trans, and rural communities) to find out about the viability of an LGBTQ2+ museum. This consultant will design and oversee a community consultation process and will synthesize results from this process.
Proposal Guidelines
This Request for Proposal represents an open and competitive process. Any questions about the RFP can be sent to the CLGA Executive Director until February 2, 2018 at 16:30 EST. Proposals will be accepted until 16:30 EST February 9, 2018. Any proposals received after this date and time will not be considered. All proposals must be submitted electronically to the Executive Director.
All costs in the proposal must be all-inclusive and include any outsourcing and contracts. Any proposal that calls for outsourcing or contracting must include information of the third parties in the description and budget.
A proposer may withdraw their application in writing at any time before the closing date and time. The CLGA may not necessarily accept the lowest priced proposal. Contract terms and conditions will be negotiated upon selection of the proposal. Proposals must be signed by an employee who is authorized to bid on behalf of the company.
Project Description + Objectives
The Canadian Lesbian and Gay Archives seeks proposals for a consultant to guide the organization in discovering if there is viability to creating an LGBTQ2+ museum. This consultant will design and oversee a community consultation process that reflects consultation with a range of LGBTQ2+ communities from across Canada, including Francophone and other minority language, bisexual, trans, gender non-conforming, Indigenous, Black, rural, and people of colour communities under-served by the archives. We want to know if members of these communities would participate in such a museum and contribute their materials to make it truly representative.
In addition to designing in-person opportunities for community groups to provide input, the consultant will also oversee online consultation that extends the reach of this project. The CLGA does not have a preferred tool for this online community consultation. The consultant should be prepared to make a recommendation for online consultation that allows for the anonymity and privacy of participants in data collection.
The consultant will make recommendations for diverse community groups across Canada that the CLGA can approach for support in distributing this online “survey.” In addition to this online process, the consultant will make recommendations for in-person community consultation/workshop events, to take place in Toronto, at an accessible, off-site venues. The consultant should be prepared to facilitate these meetings.
Following the community consultation processes, the consultant will synthesize data gathered in a written report, to be presented to the CLGA’s Board of Directors. This report should analyze, synthesize and present results of the overall consultation process, including the survey. The report will be due February 15, 2019.
Project Scope
Project plan/process/workflow
Research on other museums (particularly in the LGBTQ2+ community)
Facilitate 3 group meetings with various LGBTQ2+ constituencies in Toronto
Prepare online survey
Review and compile data gathered in surveys
Final Report to the Board of Directors
RFP Timeline
| Activity | Target Date |
| Deadline for questions | February 2, 2018 @ 16:30 EST |
| RFP Closing date and time | February 9, 2018 @ 16:30 EST |
| Estimated award date | September 4, 2018 |
| Estimated contract start date | October 1, 2018 |
| End of contract | February 15, 2019 |
Project Timeline + Deliverables
| Activity | Target Date |
| Work Plan and consultation with CLGA | September 2018 |
| Community consultation | October to December 2018 |
| Compile data | January 2019 |
| Final Report due | February 15, 2019 |
Budget
All proposals must include proposed costs to complete the tasks described in the project scope. Costs should be described as ‘one-time’ or ‘non-recurring’ costs or ‘recurring costs.’ The budget for this project is $25,000, which includes consultant’s fee, travel, and materials. This project is contingent on a successful grant application.
Bidder Qualifications
The bidder should include how they meet the following qualifications as part of their proposal package:
Knowledge and/or experience working with the Canadian LGBTQ2+ community
Experience with organizational change
Experience working with marketers and fundraising
Experience working with social movements and/or not-for-profits
Experience with anti-oppression, anti-racist, and de-colonial work
All proposals will be evaluated on their overall merit, as set out in the criteria below. The CLGA particularly encourages applications from those who identify as members of Francophone and minority language, rural, bisexual, trans, gender non-confirming, Black, Indigenous, and people of colour communities under-served by the Archives.
Proposal Evaluation
The proposal will be evaluated on the following criteria:
Overall proposal suitability
Organizational experience
Relevant experience
Value and cost
Disqualification of Proposal
The CLGA may disqualify a proposal at any time in the RFP process if one or more of the following events occur:
The proposal includes incorrect information or is incomplete.
The proposer misrepresents themselves in any way.
The proposer fails to cooperate with the CLGA.
Submit your proposal by February 9, 2018 @16:30 EST to executivedirector@clga.ca.